AcaMail
Coming Soon AIAcademic Productivity Suite with Local AI
A local-first academic productivity suite unifying Gmail, Calendar, and Drive with 100% private on-device AI. Built for researchers, professors, and graduate students.
What is AcaMail?
AcaMail is a local-first academic productivity suite that unifies Google Workspace tools (Gmail, Calendar, Drive, Docs, Sheets, Slides) with locally-running AI capabilities. Designed specifically for academics—researchers, professors, PhD students, and administrative staff—who require intelligent assistance with their daily workflows while maintaining complete data privacy.
The Problem
Academics face unique productivity challenges that generic email clients and AI assistants fail to address:
- Email Overload: Faculty receive 100+ emails daily during peak periods
- Fragmented Tools: Email, calendar, documents exist in silos requiring constant context switching
- AI Privacy Concerns: Cloud AI services process sensitive research data on external servers
- Academic-Specific Needs: Paper review requires harsh critique; citation tracking is essential
Our Solution
100% Local AI Processing
All AI features run entirely on your GPU via Ollama. Your research data, grant proposals, and student information never leave your machine.
Unified Workspace
Single application providing seamless access to:
- Gmail with AI-powered triage and semantic search
- Google Calendar with intelligent meeting preparation
- Google Drive, Docs, Sheets, and Slides with AI analysis
”Reviewer 2” Mode
Unique harsh critique mode designed for academic writing. Get the brutally honest feedback your papers need before submission.
Adaptive Learning Engine
Learns your academic role (Research Faculty, Teaching Faculty, Graduate Student) and automatically adjusts email prioritization and suggestions.
Key Features
Email Intelligence
- AI Triage: Automatic categorization into Urgent, FYI, Academic, Administrative, Meetings
- Priority Scoring: 5-level priority based on content, sender, and your role
- Semantic Search: Find emails by meaning, not just keywords
- Smart Reply: AI-drafted responses that match your writing style
- Daily Digest: AI-generated summary of your day’s important emails
Calendar & Meetings
- Meeting Briefs: Auto-generated preparation documents with attendee context
- Attendee History: See all prior email exchanges with each meeting participant
- Drag-and-Drop: Intuitive event management across multiple calendars
Document Analysis
- Docs Viewer: Full document rendering with AI summarization
- Sheets Analysis: Spreadsheet display with AI-powered data insights
- Slides Presenter: Presentation mode with AI-generated speaker notes
Voice Input
- Local Whisper: Speech-to-text running entirely on your machine
- Voice Interrupt: Speaking stops AI generation for natural conversation
Academic Integrations
- Semantic Scholar: Paper search and citation lookup
- CrossRef: DOI metadata retrieval
- Zotero: Reference library integration
Privacy & Security
- AI Processing — 100% local on your GPU
- Data Storage — Local SQLite database
- Cloud Connections — Only to Google APIs (your own data)
- Telemetry — Zero tracking or analytics
- Token Storage — Encrypted using OS keychain
Forbidden Connections: AcaMail never connects to OpenAI, Anthropic, Cohere, or any external AI service.
Technical Architecture
- Desktop Framework: Tauri 2.9 (Rust backend, React frontend)
- AI Model: DeepSeek-R1-Distill-Qwen-14B via Ollama
- Voice: Whisper large-v3-turbo (local)
- Search: SQLite + sqlite-vec for semantic vector search
- Embeddings: nomic-embed-text (768 dimensions)
System Requirements
Minimum
- GPU — NVIDIA RTX 3060 (12GB VRAM)
- RAM — 16GB system memory
- Storage — 30GB free space
- OS — Windows 11
Recommended
- GPU — NVIDIA RTX 4070+ (16GB VRAM)
- RAM — 32GB system memory
- Storage — SSD for optimal performance
- OS — Windows 11
Academic Use Cases
Grant Proposal Writing
Semantic search for prior communications, harsh AI critique of your abstract, and complete privacy for unpublished research.
Conference Paper Submission
Track advisor communications, get section-by-section feedback, and find historical context from years ago.
Meeting Preparation
Auto-generated briefs with attendee context, relevant email history, and pending action items.
Student Advising
Prioritize thesis-related emails, track progress per student, and draft responses to common questions.
Paper Review
Analyze manuscripts with complete confidentiality. AI critique stays on your machine—perfect for double-blind review.
Coming Soon
AcaMail is currently in active development. Sign up to be notified when the beta launches.